ScribeVault turns interviews, meetings and dictation into text you can check, correct and export, entirely on your own Windows computer. Nothing is uploaded: ScribeVault itself never opens a network connection.
Cloud transcription services work by uploading your audio. That's a problem when the recording is a witness interview, a disciplinary hearing, a client call or a source who was promised confidentiality. ScribeVault is for people who need the text but can't, or would rather not, send the recording anywhere: solicitors and paralegals, investigators, HR teams, journalists and researchers.
The open-source Whisper speech model, running locally via whisper.cpp, does the recognition on your own processor. No account, no sign-in, no internet needed.
Lines spoken quietly, lines the engine was unsure of and repeated lines are marked, so you know where to listen first.
Play the audio from any line, fix the text, name the speakers, then export to Word, PDF, plain text or SRT subtitles.
ScribeVault itself never opens a network connection. That isn't a setting you have to find; it's how it's built, and it's tested. The first time you run it, Windows may check the download with Microsoft SmartScreen — that's Windows, not ScribeVault.
A transcript is a draft to check against the recording: not a verbatim record, and not evidence on its own. Please read these before relying on one.
Flags catch the most likely mistakes: quiet speech, low-confidence lines and repeats. But a line with no flag can still be wrong, and sometimes confidently so. Two people talking over each other can come out as one clean, plausible sentence. Check anything that matters against the audio.
On our test PC, a recent 12-core desktop, a 3½-minute recording takes about 30 seconds; a typical laptop takes longer. On a PC from before about 2013, the same recording took over 3 minutes, and very old machines will be slower still. On old hardware, expect it to take longer than the recording itself.
ScribeVault uses an English speech model. Recordings in other languages won't transcribe properly.
It doesn't work out who is talking. You assign each line to a speaker and rename them, and every line with that label follows.
A one-off licence removes the 10-minute limit and the trial marks. No subscription, and it works offline for good. It isn't on sale yet.
To hear when it is, watch the ScribeVault releases on GitHub: Watch, then Custom, then Releases.
To check your download, run Get-FileHash .\ScribeVault-v1.0.0-trial-win64.zip in PowerShell and compare the result with the line above. The capitals don't matter.
Unzip the whole folder anywhere (Documents is fine), then run ScribeVault.exe. Keep the folders inside it together. To remove it, delete the folder.
Download ZIPHosted on GitHub: release notes and all versions.
Terms: Provided as-is, without warranty. You are responsible for checking transcripts against the recording before relying on them.
ScribeVault isn't code-signed yet. Windows SmartScreen warns about any new download that hasn't built up a reputation, and says "Windows protected your PC". Click More info, then Run anyway. It usually only asks the first time.
Before you do, check the ZIP's SHA256 against the one above: if it matches, you have exactly the file we published. Some antivirus tools also flag apps packaged the way ScribeVault is (PyInstaller) by mistake. If yours does, the SHA256 check is how to tell it's ours.
The app, the whisper.cpp speech engine and its English model, and ffmpeg to read your recordings, all inside one folder. ScribeVault includes open-source software under its own licences, including Qt, PySide6 and FFmpeg under the LGPL. The notices are in the LICENSES folder, and that folder's README explains how to replace the LGPL libraries with your own builds.
ScribeVault itself sends nothing, so we never see your recordings, transcripts or anything about how you use it. This page loads nothing from anyone else: no analytics, no fonts, no trackers. If you email us, we use your address only to reply. The data controller is Joshua Wall, trading as VaultSoft. To ask about or delete your data, email support@vaultsoft.co.uk.
ScribeVault never checks for updates itself. New versions are listed on this page. Download the new ZIP and replace the old folder. Your transcripts are saved beside your recordings, not in the program folder, so they aren't touched.